Tactico

Tactico / Help / Hosting a live session

Hosting a live session

5 answers for this part of Tactico. Everything here lives on /app.

How do I start a live session with my assistant coaches?

Start a live session

  1. Open the board at /app and sign in — live sessions need an account.
  2. In the top toolbar, click the 'Live' button (a circular icon labelled Live; Free accounts see a small PRO tag next to it).
  3. A 'Live collab is in beta' panel opens. On Pro, pick a voice mode first: 'Broadcast' (you and staff talk, viewers raise a hand to speak) or 'Meeting' (up to 5 coaches all talk freely, no viewers).
  4. Leave 'Record this session' checked if you want a replay afterwards, or switch it off.
  5. Click 'Start session'. The button shows 'Starting session…' while Tactico saves your board and creates the room.
  6. The panel switches to a running view with two links: 'Invite an assistant coach' and 'Invite players to watch'. Tap Copy next to either one.
  7. Send the coach link to your assistants and the viewer link to players or parents — both open the same board in their browser, no app to install.
  8. A blue bar appears across the top of your screen showing you are hosting, with a live head-count of who's in.

Tips

  • On Free you get 1 assistant-coach seat and no viewers; upgrade to Pro for 5 assistant coaches and 20 viewers.
  • The Animate tab is switched off for everyone while a live session is running.
Open the board

Next: give an assistant coach edit control

Why can't I start another live session this week?

Why the Live button is locked

  1. Free accounts can start 1 live session every rolling 7 days, counted from the moment you last clicked Start session — not by the calendar week.
  2. Once you've used it, the Live button shows a lock icon, and clicking it opens a panel that tells you the exact date and time your next free slot opens.
  3. If you click 'Start session' while locked, Tactico sends you to the Pro upgrade page instead of starting anything.
  4. Deleting an old session does not reset the timer — the 7 days always count from when it was created.

Tips

  • The countdown is precise right after you host a session (e.g. 'in 4 hours') — check back once it's close.
Open the board

Next: see what Pro unlocks for live sessions

How do I give an assistant coach control of the board during a live session?

Let an assistant coach edit the board

  1. Start or open your live session on /app — the 'People in session' panel appears on the right (a bottom drawer on phones).
  2. Find the assistant coach's row — their badge reads 'Assistant'.
  3. Click the pencil icon next to their name. This grants edit control; without it they can watch the board live but can't move chips or draw.
  4. The icon fills in and a blue 'Control' badge appears next to their name once they can edit.
  5. To take control back, click the same icon again (now a checkmark pencil) to revoke it.
  6. You can grant control to more than one assistant coach at once, up to your plan's editor limit.

Tips

  • New assistant coaches join view-only by default — grant control the moment they join if you want them drawing right away.
  • You, the host, always have control and can never lose it.
Open the board

Next: remove someone from the session

How do I remove or mute someone from my live session?

Remove or mute someone from a live session

  1. Open the 'People in session' panel on the right while a live session is running.
  2. To silence someone without removing them, click the microphone-with-line icon on their row — this mutes their live audio only.
  3. To remove them completely, click the ✕ icon on their row and confirm 'Remove [name] from the session?'.
  4. If you removed an assistant coach, Tactico asks whether to generate a new coach link, because their old link still lets them rejoin. Confirm to kill the old link and copy a fresh one — it can only be shown once, so copy it right away.
  5. Removing a viewer needs no new link — viewer links carry no edit key, so declining keeps them out until you share a link again.

Tips

  • You can't mute or remove yourself — those actions only show up on other people's rows.
Open the board

Next: end the session for everyone

How do I end a live session, and what happens to the recording?

End or leave a live session

  1. While hosting, look at the blue bar across the top of the board and click 'End session' on the right.
  2. Confirm 'End the session for everyone?' — this closes the room for every editor and viewer immediately.
  3. If you were recording, a screen appears that uploads the recording from your own browser. Stay on it — closing the tab or navigating away before it finishes loses the recording.
  4. Once the upload finishes, you're offered Watch, Copy link, or Go to Dashboard.
  5. If you're an assistant coach or a viewer rather than the host, the top-bar button reads 'Leave' instead — it just takes you back to your dashboard and does not end the session for anyone else.

Tips

  • Closing the tab or refreshing without pressing End session can strand the session — always use the button.
  • A yellow 'REC' warning stays in the top bar the whole time recording is on, reminding you it only saves once you end with the button.
Open the board

Next: watch the replay afterwards

More help